SCHOOL IMPROVEMENT / ACTION PLAN (ONE YEAR PLAN) FOR 2022

SCHOOL NAME	ERIKA PRIMARY SCHOOL	EMIS NUMBER	0120350532
EDUCATION DISTRICT	EDEN AND CENTRAL KAROO	CIRCUIT	2

FOCUS AREA	AREA FOR DEVELOPMENT	DESCRIPTION ACTIVITIES / INTERVENTIONS (including resources)	RISKS AND STRATEGIES TO MITIGATE RISKS	RESPONSIBILITY	START DATE	FINISH DATE	BUDGET	PROGRESS / STATUS
BASIC FUNCTIONALITY	Admission Policy and Admission Register Online admission process followed in accordance with the Admission Policy and Admission Register updated.	Work session with SGB Work session with Admin Staff and Staff Establishing legal framework for admissions to school i.t.o language barriers and its impact on academic performance. Engagement with officials and advisors on how the parents of those learners not speaking the medium of language of the school	Feedback to staff Feedback to parents SGB workshop policy and and impact	PRINCIPAL , ADMIN STAFF , SMT	06-DEC-21	06-DEC-22	R2000	Steady progress with implementation of improvement strategies
LEADERSHIP, MANAGEMENT AND COMMUNICATION	Policies and effective administrative systems The principal delegates, manages and is accountable for ensuring that policies are updated regularly, and that all administrative processes are done well, e.g., the upload of the SIP, the updates on CEMIS, admissions are processed, leave forms submitted on time etc.	Policy writing , work session with staff Task teams and action groups	Feedback sessions with staff, SGB , parents Implementation plans approved	ALL staff , parents	06-DEC-21	16-JAN-23	R2000	Steady progress with implementation of improvement strategies
CURRICULUM PROVISION AND RESOURCES	LTSM The SMT manages the maintenance of equipment efficiently. Computers used by learners and other eLearning and Laboratory resources. Asset Registers are updated: (furniture, teaching material, stationery and office requisites, media collections, ICT). Physical education resources and teaching aids.	LTSM Committee constituted SGB Inventory and stock session Assets- ICT , LTSM - file, spreadsheet session Maintenance and infrastructure session	Feedback - SMT, SGB , LTSM Comm Value of assets - feedback meetings Stock and assets inventory -SGB members with LTSM Committee Walkthrough for Maintenance and infrastructure to establish priority list	ALL staff , parents	06-DEC-21	16-JAN-23	R2000	Excellent progress with implementation of improvement plans
BASIC FUNCTIONALITY	Code of Conduct for Learners: Prevention of bullying, including online bullying and ensure adhere Learner punctuality There is immediate follow up and consequences for learners who are chronically late for school.	Code of conduct revise and enhance Anti bullying elements workshopped into policy	Prefects and learner involvement Discussion with peer groups Partnerships with agencies to do advocacy	ALL staff , parents	17-JAN-22	16-JAN-23	R2000	Steady progress with implementation of improvement strategies
LEADERSHIP, MANAGEMENT AND COMMUNICATION	Promotes teacher appraisal practices. Performance Management (QMS), based on evidence from School’s record files: Performance Management files (QMS and SPMDS), Educator personal files, Educator misconduct (Progressive Discipline) file, PS Staff personal files, PS Staff misconduct file, Signed JDs for all staff, Policy file (ELRC Agreements, Circulars, Acts), Correspondence, Internal Policy file, Learner profiles, Learner misconduct, Minutes of all operational structures within the school (SMT, SGB, SBST, SAIC, LTSM, RCL), LTS file Performance Management (QMS) is implemented on an ongoing basis in an informal and formal basis to guide, develop, support, monitor and affirm educators to motivate them to strive to improve their performance, to enhance the professional relationship between educators and the SMT.	Refresher of QMS ,Performance Appraisal -PL 1, 2 3 Work session with staff	Implementation and correlation with SIP , SDP Personal, professional development in place	ALL EDUCATORS	17-JAN-22	16-JAN-23	R5000	Steady progress with implementation of improvement strategies
QUALITY OF TEACHING AND LEARNING	PERFORMANCE STANDARD 3: LEARNER ASSESSMENT AND ACHIEVEMENT Feedback to learners: Provides feedback using a variety of strategies. Uses remedial and enrichment measures that instill confidence in learners to achieve intended learning outcomes. 3.1.1 Assessment tasks are marked and returned to learners timeously 3.1.2 Feedback is meaningful and regular 3.1.3 Feedback is incorporated in future lesson planning	Curriculum Committee, QLTC, SMT meetings will intensify all assessment and term performances Diagnostic analysis and Data committee will conduct work sessions with all staff /phases Engage and make recommendations for achievement levels Internal Monitoring and Moderation for all Curriculum coverage, pace setters and Assessment strategies	Low commitment Insufficient and low level feedback by educators Parents/SGB curriculum inputs are important -messaging to parents to assist learners at home	ALL staff , parents	17-JAN-22	16-JAN-23	R2000	Excellent progress with implementation of improvement plans
SCHOOL SAFETY AND SECURITY	APPOINTMENT LETTERS IN FILE School Safety Officer/Compliance Officer	Safety School Officer and committee constitution SGB accountable officer Files and documentation coplation by Committee secretary Implementation of departmental circulars Safety Documentation in classes -training of staff	Feedback session with Safety committee and non-teaching staff Drills, first aid officers training Implementation of safety protocols in classes / to learners	ALL EDUCATORS	17-JAN-22	16-JAN-23	R2000	Excellent progress with implementation of improvement plans
SCHOOL SAFETY AND SECURITY	Fire Marshall(s) as per OHSA (1993)	Safety officer appoints a fire marshall as per OHSA Works in conjuction with Dept of Labour and Risk Assessment conducted annually Training and education required	Feedback to staff , learners Pre-cautionary measures -advocacy Education and protocols to follow when a fire breaks out	ALL staff , learners ,parents	17-JAN-22	16-JAN-23	R2000	Steady progress with implementation of improvement strategies
SCHOOL SAFETY AND SECURITY	Emergency Procedures established The School Has Conducted An Emergency Drill Once Per Quarter	Safety Officer appoints a Drill committee per grade Learner participation Organise a drill once per term	Safety scenarios discussed at Safety committee Time and logistics are confidential to most staff	ALL EDUCATORS	17-JAN-22	16-JAN-23	R2000	Steady progress with implementation of improvement strategies
SCHOOL SAFETY AND SECURITY	Emergency Procedures established Emergency Numbers	Safety committee compiles a directory Discussion and line functions outlined in meetings with staff	Order and compliance officers Make classroom safe zones Visibility of markers, drill, evacuation routes	ALL staff , parents	17-JAN-22	16-JAN-23	R5000	Excellent progress with implementation of improvement plans
SCHOOL SAFETY AND SECURITY	Emergency Procedures established Evacuation Procedures	Safety officer appoints evacuation/drill committee per grade All procedures are discussed an possible scenarios are worked through Action plans and protocols are compiled and approved by SGB -handed to staff	Safety precautions in classrooms, offices Evacuation drills, route protocols are pasted up Communication and contact details of parents, emergency services at hand	ALL staff , parents	17-JAN-22	16-JAN-23	R2000	Excellent progress with implementation of improvement plans
SCHOOL SAFETY AND SECURITY	Emergency Procedures established Evacuation Plan	Safety Committee compiles a safety/evacuation plan Ápproved by SGB Handed out to staff Workshopped and drilled by staff	Safety precautions Put up Graphics in class Drills in classrooms Interpretation of signage	ALL staff , learners and parents	17-JAN-22	16-JAN-23	R2000	Steady progress with implementation of improvement strategies
SCHOOL SAFETY AND SECURITY	School Safety Committee is functional. The principal ensures that all measures are in place for the safety and well-being of all stakeholders. Partnerships are formed with the community to keep the school safe and secure. 5.1.1 Names and contact details of Safety Committee members 5.1.2 Functional with 9-point Safety Plan Process 5.1.3 Linking of school with local police station information completed 5.1.4 National School Safety Framework (NSSF) Training completed 5.1.5 Incident Reporting Register 5.1.6 Notices, Agenda, Minutes and Attendance Register on record 5.1.7 Appointments letters in Safety File of: - School Safety Officer/Compliance Officer - Health and Safety Representatives First Aiders as per OHSA (1993) - Marshall(s) as per OHSA (1993)	Safety Committee is mostly functional Structures and administration need improvement Streamlined meetings -input form SGB and Foreman are crucial Agenda and Minutes in order	Ad hoc/ crisis management is sometimes prevalent Attendance of stakeholders is crucial Quotations and priority lists are compiled here before the Finance comm and SGB meetings	SAFETY COMMITTEE ,SGB	17-JAN-22	16-JAN-23	R2000	Steady progress with implementation of improvement strategies
SCHOOL INFRASTRUCTURE	Basic Services The ablution facilities at the school are appropriate, sufficient and in working order.	Sufficient ablution facilities However it needs overhaul, dignified enhancements Tiling and painting are planned Maintenance is key	Advocacy of learner- how to use and preserve ablutions Attach the use of ablutions to value system	SGB, staff , learners parents	17-JAN-22	16-JAN-23	R100,000	Steady progress with implementation of improvement strategies
PARENTS AND COMMUNITY	Notice, agenda and minutes of parent meetings	Notices of meetings- sent out to parents week in advance SGB Chairperson concludes new points for agenda / urgent matters	Platforms used by parents- whatsapp, facebook , SMS Letterswith learners always a first option-to accomodate al parents	ALL staff , parents	17-JAN-22	16-JAN-23	R2000	Excellent progress with implementation of improvement plans
PARENTS AND COMMUNITY	Attendance register of parent meetings	Attendance registers - all parents at meetings Roll call - very useful for archival information Important information discussed can be referred to in terms of attendance	NO interest of parents Low atttendance COVID-19 Protocols Work conditions Arrange more than one session Do a recording of meetings held and live stream	SGB , parents ,staff	17-JAN-22	16-JAN-23	R2000	Excellent progress with implementation of improvement plans
PARENTS AND COMMUNITY	Minutes of QLTC meetings	Minutes of QLTC [Quality of Learning and Teaching Campaign]is sent to parents per term New developments as it pertains to education whereby all stakeholders play a roleand take responsibility for the attainment of quality learning and teaching. Termly sessions held by QLTC Stakeholders are important and feedback is neccesary	Lacklustre support by parents in their childrens academic life 'Focus on 2/3 parents who are active and available to assist educators and to call on quality for all our children	ALL staff , parents	17-JAN-22	16-JAN-23	R2000	Steady progress with implementation of improvement strategies
PARENTS AND COMMUNITY	Parental involvement The school communicates once a quarter with parents on general school matters.	SGB chairperson/the principal calls meeting with parents Agenda for General matters All protocols- Notices, Minutes and Attendance are followed	Covid-19 protocols Capacity Attendance -staggered /per phase Input, proposals are welcomed	ALL staff , parents	17-JAN-22	16-JAN-23	R2000	Excellent progress with implementation of improvement plans
PARENTS AND COMMUNITY	Parental involvement The school engages with parents on curriculum matters.	Parental meetings/sessions per term Grade heads / Departmental heads once a year Consultation with class teachers once per term After school carers/readers and scribes programmes weekly	Feedback sessions -Homework plan per subject Feedback session of Curriculum and Asessment/ Promotion requirements Reading and numeracy work groups -how to help your child	ALL staff , parents	17-JAN-22	16-JAN-23	R2000	Excellent progress with implementation of improvement plans